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Litigation support

Litigation runs on documents someone else scanned. This section covers making productions, transcripts and exhibits searchable, keeping Bates numbers and page order intact, and preparing files for a review platform or a court's filing system. Start with where OCR fits in e-discovery.

  1. How to Reduce PDF Size for Court Filing and Keep the Text

    Reduce PDF size for court filing without losing search: find the court's limit, rescan at filing settings, compress with care, split into volumes.

    court filingsfile sizeexhibitse-filing

  2. OCR Court Filings: Turning Orders Into Editable Text

    How to OCR court filings and orders into editable Word text, and how to deal with captions, line numbers, signature pages and docket headers.

    court filingspleadingspdf to word

  3. California Court PDF Requirements for Scanned Exhibits

    California court PDF requirements for e-filed scanned exhibits: what rules 2.256, 3.1110 and 8.74 say about searchable text, bookmarks and file size.

    california courtse-filingexhibits

  4. Relativity Load File OCR Text: What an Import Needs

    What a Relativity load file needs from OCR: text for every scanned document, a path column that finds it, a known encoding, and a check for empty fields.

    load filesreview platformsocr text

  5. Case Management OCR: Getting Scans Into a Matter File

    Case management OCR makes scanned papers findable in a matter file. Test what your system searches, convert before filing, and name documents to a pattern.

    case managementmatter filessearchable pdf

  6. How to Create a Load File From Scanned PDFs

    How to create a load file from scanned PDFs: split the scans into documents, OCR them to text files, list the Bates ranges, and test the set before it goes out.

    load filesdocument productionbates numbers

  7. How to Bookmark a PDF for Court Filing: Exhibits and Briefs

    How to bookmark a PDF for court filing: what named court rules require, what each bookmark label should say, and how to add and test them on exhibits.

    court filingsbookmarksexhibitse-filing

  8. Interrogatories PDF to Word: Drafting Responses From a Scan

    How to get scanned interrogatories from PDF to Word so you can draft responses: converting, keeping the numbering exact, and when to ask for the Word file.

    interrogatorieswritten discoveryword

  9. OCR Judgment PDF Files: Getting the Terms Into Text

    How to OCR a judgment PDF so its terms are searchable and reusable, while the certified copy stays untouched and every amount is checked against the page.

    judgmentscourt documentssearchable pdf

  10. Types of Load Files: DAT, OPT, LFP and DII Compared

    The types of load files a production request can name, compared: DAT, OPT, LFP and DII, what job each does, and how each one reaches the OCR text.

    load filesdocument productionediscovery

  11. How to Index Discovery Documents From a Scanned Set

    How to index discovery documents from a scanned set: choose the fields, code date, author and type from each page, link Bates ranges, and sample for errors.

    document indexobjective codingdiscovery

  12. OCR Handwritten Affidavit Pages: What to Expect

    What OCR does with a handwritten affidavit: how much text to expect, how to treat notary blocks and signatures, and how to prepare a typed working copy.

    affidavitshandwritingsworn statements

  13. How to Make Deposition Transcripts Searchable

    How to make deposition transcripts searchable: test the PDF for text, OCR scanned volumes, keep page and line cites intact, and search across witnesses.

    depositionstranscriptssearchable pdf

  14. Appellate Appendix PDF: Building a Searchable Record

    How to build an appellate appendix PDF: what FRAP 30 and court checklists require, plus OCR for scanned record items, pagination, volumes and bookmarks.

    appealsappendixsearchable pdf

  15. How to Build a Privilege Log From Scanned Documents

    How to build a privilege log from scanned documents: what each entry must say, which columns a paper letter or memo can fill, and how to check the draft.

    privilege logdiscoveryscanned documents

  16. OCR Subpoenaed Records: Making Third-Party Paper Usable

    How to OCR subpoenaed records from a bank, phone carrier or employer: log and number the scans, convert them to text and tables, and keep the certification.

    subpoenathird-party recordsdiscovery

  17. Document Unitization: Where One Scanned Document Ends

    Document unitization decides where each document in a scanned production starts and ends. See the two methods, how families stay together, and what breaks.

    unitizationdocument productionscanning

  18. How to Bates Stamp a PDF Production of Scanned Documents

    How to Bates stamp a PDF production that began as scanned paper: pick a prefix and digit count, place the stamp, number every file in one run, and fix errors.

    bates numbersdocument productiondiscovery

  19. eDiscovery OCR: Where It Fits in Document Review

    eDiscovery OCR turns scanned and image-only documents into text that search terms can reach. See where it fits, which files need it and what poor OCR costs.

    ediscoverydocument reviewsearch terms

  20. How to OCR Bates Numbered Documents Cleanly

    How to OCR Bates numbered documents so each stamp becomes searchable text, every page stays tied to its number, and gaps or misread digits get caught.

    bates numbersdocument productiondiscovery

  21. Concordance Load File Format: DAT and OPT Explained

    A Concordance load file is a DAT file of document fields and an OPT file of page images. See what each line means and why imports fail.

    load filesdocument productionreview platforms

  22. Batch OCR Discovery Documents Without Losing Order

    How to batch OCR discovery documents: split the set, name files so order survives, plan page limits, log failures and rebuild one complete set.

    discoverybatch ocrproductions

  23. How to Create an Exhibit List From Scanned Exhibits

    How to create an exhibit list when the exhibits are scans: what courts ask for, which columns OCR text can fill, neutral descriptions and cross-references.

    exhibit listtrial preparationexhibits

  24. Searchable PDF for Court Filing: What Courts Require

    Do you need a searchable PDF for a court filing? Rules from named courts compared, plus how to prepare, size and check a scanned exhibit first.

    court filingssearchable pdfe-filing

  25. How to Build a Case Chronology From Scanned Documents

    How to build a case chronology from scanned documents: convert the file to text, pull each dated event into a row, cite its source page, and handle date gaps.

    case chronologytrial preparationlitigation

  26. OCR Before Uploading to a Review Platform: Is It Needed?

    Do you need OCR before uploading scans to a review platform? See what Everlaw, Logikcull and DISCO document about intake OCR, and when to convert first.

    review platformsediscoveryscanned pdf

  27. Custom Load File OCR: Matching a Production Specification

    A custom load file follows the recipient's own field list. See how to read the specification, map OCR output to it, and handle fields a scan cannot fill.

    load filesdocument productionesi protocol

  28. Make Document Production Searchable After Receipt

    How to make a document production searchable when it arrives as images: what the federal rules let you ask for, and how to OCR it yourself safely.

    discoveryproductionssearchable pdf

  29. CM/ECF PDF Requirements for Scanned Federal Court Exhibits

    ECF PDF requirements beyond text search: where each federal court writes them down, what CM/ECF rejects, size limits, scanned signatures and clerk notices.

    cm/ecffederal courte-filing

  30. Litigation OCR: What to Convert at Each Stage of a Case

    Litigation OCR by stage: which pleadings, productions, transcripts, exhibits and record pages need converting, which do not, and who on the team does it.

    litigationdiscoverytrial preparationocr workflow

  31. OCR Trial Exhibits: Preparing a Searchable Set

    How to OCR trial exhibits into a searchable set: which exhibits need it, how to handle stickers and deposition exhibits, and how to search in court.

    trial preparationexhibitssearchable pdf

  32. How to Produce Scanned Documents in Discovery

    How to produce scanned documents in discovery: the form to send, the text that goes with it, the privilege screen, and a quality check before delivery.

    discoveryproductionspaper documents

  33. How to Summarize a Deposition Transcript From a PDF

    How to summarize a deposition transcript from a PDF: pick a summary type, work from searchable text, build a page-line table and verify every cite.

    depositionstranscriptstrial preparation

  34. NYSCEF PDF Requirements for Scanned Exhibits and Papers

    NYSCEF PDF requirements read from the court system's own pages: PDF/A, searchable text, 200 dpi scans, flattened layers and a 100 MB cap per file.

    nyscefe-filingpdf/a

  35. TIFF vs PDF for Document Production: Which to Send

    TIFF vs PDF for document production: what each format delivers, where the OCR text lives, when a searchable PDF is the better choice, and how to convert.

    productionstiffsearchable pdf